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Operation on common and industrial handhelds
Integration with barcode scanner
Van driver is fully spared of the paperwork trouble
Automatic support of van/truck stock status control
Full control of the driver's activity from the office
Ability to generate waybills/invoices in a few seconds
Dockets can be printed in the driver's cab
Remote transfer of daily activity results to the office and reception of all required data
(lists of customers and goods, scheduled routes) from the office
Driver's ability to printout his/her daily reports
Integration with your back office/ accounting system
Dynamic remote monitoring over mobile reps by their managers using shirt-pocket-sized handhelds
Subdivision of the system users by groups
1. Full control over van stock anytime.
2. Driver's ability to conveniently upload the data to his PocketPC at the beginning of the day in
office (updated list of goods, their details, prices, special prices, customers,
customer balances, delivery addresses, etc.).
3. Opportunity to run the formal start-of-day procedure. At this moment the list of goods
the driver should upload to PocketPC for this day sales is already created. The driver previews
the list of goods and can adjust it (if necessary) according to the real stock. Option for supervisor
to confirm these driver's changes.
4. Conducting all the daily operations with option to print each operation's dockets.
5. Van stock operations:
5.1. Adding stock to van
5.2. Removing stock from van
5.3. Stock check/ prompt edit
5.4. Sudden van stock take, with option to create van stock take exception report
5.5. Complete logging of goods relocation with reference to dockets, and its automatic transmission
to back office.
5.6. Each operation timestamp creation
5.7. Printing the corresponding stock change dockets
6. Driver-related route list support. Depending on customer's request, the route lists may be
updated daily or according to the week schedule.
7. Opportunity to select the customer from the route list. Preview of customer's details, delivery
address, contact person names and phones.
8. Opportunity to draw the driver's attention to important note on the customer (for example,
note about debt, some action required at the customer's site, or optimal route description)
9. Opportunity to create a list of the operations allowed for each customer and option to limit
mobile rep only with these operations. For example, payment collection operation, or just
goods delivery operations. The list of operations allowed for the selected customer is shown
right after the customer selection either from route list or from the general list of customers.
10. Opportunity to perform unsheduled visit to any customer. Additional option of customer
search by his/her name or customer's code.
11. Opportunity to perform various operations on customer's site with option to print the
corresponding docket:
11.1. Payment collection. Making comments on cash received; checking the customer's balance during the
cash collection.
11.2. Ordered delivery (with no price shown). The delivery details are set in back office.
Driver is getting the list of goods to be delivered and able to edit it: add new goods, remove goods,
change the quantity. On completion of this operation, corresponding quantity of items is removed
from van stock.
11.3. Delivery operation (with no price shown). Driver creates the list of goods and
the quantity he/she should unload at the customer's site. The system is automatically controlling the
driver's actions to prevent the delivery of more items than present in van stock.
11.4. Ordered priced delivery (with price shown, but without payment collection). The delivery details
are set in back office. Driver is getting the list of goods to be delivered and able to edit it: add
new goods, remove goods, change the quantity. On completion of this operation, corresponding quantity
of items is removed from van stock. The prices are being printed in resulting docket. The system is
automatically controlling the driver's actions to prevent the delivery of more items than present in
van stock. The prices are defined on the base of this customer's special price list.
11.5. Priced delivery operation (with price shown, but without payment collection). Driver creates
the list of goods and the quantity he/she should unload at the customer's site. On completion of this
operation, corresponding quantity of items is removed from van stock. The prices are being printed
in resulting docket. The system is automatically controlling the driver's actions to prevent the
delivery of more items than present in van stock. The prices are defined on the base of this
customer's special price list.
11.6. Ordered invoice operation. The delivery details are set in back office. Driver is getting the
list of goods to be delivered and able to edit it: add new goods, remove goods, change the quantity.
On completion of this operation, corresponding quantity of items is removed from van stock. The prices
and calculated VAT are being printed in resulting docket. At the end of operation payment collection
is allowed. The system is automatically controlling the driver's actions to prevent the
delivery of more items than present in van stock. The prices are defined on the base of this
customer's special price list.
11.7. Invoice operation. Driver creates the list of goods and the quantity he/she should unload at the
customer's site. On completion of this operation, corresponding quantity of items is removed from van
stock. The prices and calculated VAT are being printed in resulting docket. At the end of operation
payment collection is allowed. The system is automatically controlling the driver's actions to prevent
the delivery of more items than present in van stock. The prices are defined on the base of this
customer's special price list.
11.8. Stock return docket. Driver can accept the goods from customer; a special return docket is
created. Return reason is entered for each item. All returns and explanations are being transmitted to
back office. Stock of returns in the van is maintained automatically.
11.9. Order collection from customer. Driver creates the customers's order and setting the delivery
date. This order then is being transmitted to back office.
11.10. Mercahdising operation (customer's stock levels checking). Driver enters the goods available
on customer's site and their quantity.
11.11. Opportunity to dynamically forecast the customer's order. Artificial raising of sales on the
base of one of selected methods. We can develop an individual methodics for our customers.
12. Internal lodgment. Separate recording of various denominations, coins, checks, vouchers,
with optional input of operation reference number.
13. Driver's ability to print the route list.
14. Opportunity of full control over driver's activity anytime on the base of reports
printed in the van:
14.1. Van stock status report
14.2. Van stock of customer's returns report
14.3. Completed delivery/ transaction report
14.4. Full delivery report
14.5. Priced delivery report
14.6. Processed invoice report with price and payment collected
14.7. Collected payment report. Total amount calculation.
14.8. Return docket report
14.9. Return reason report/ analisys
14.10. Collected order report
14.11. Stock relocated to/ from van stock report. Complete details available for preview per each position.
15. Opportunity to close the day's activity by fulfilling the mandatory end-of-day procedure
(e.g. returns unload or stock control), with optional printing of certain reports.
16. Opportunity to create specific consolidated reports for user's needs, for example,
Stock Reconciliation Report.
17. Collected data transmission to back office.
1. Data import into MobileSOP (from back office/ accounting systems)
2. Data export from MobileSOP (driver/ agent/ mobile rep activity results to be
processed by back office/ accounting system resulting in creation of tax notes, waybills,
invoices and other dockets/reports)
3. Backup copy creation for incoming data
4. Backup copy creation for outgoing data
5. Database maintenance
6. If necessary, we can develop office reports for our customer willing to process
mobile rep activity results - e.g. sales analysis per region, per representative or per
goods type; prifit analysis, etc. It is to be stipulated with customer depending on his
company business processes.
7. MobileSOP provides Central control utility. In this utility owner can set the
following:
- Owner's details to be printed on each document
- Install software component on PocketPC by himself/ herself
- Disable any workplace (for example if some PocketPC is stolen)
- Re-install workplace
- Change login/ password for any rep/ supervisor/ administrator
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